If contracts and payments take your time
Dubsado, HoneyBook or Studio Ninja
Each lists proposals or quotes, contracts, invoices and payment plans on its own pricing page.
Vendor resources Wedding business toolkit Photographers
The best CRM for wedding photographers, compared
Quick answer
Wedding photographers need two jobs covered: booking clients and delivering photos. Dubsado, HoneyBook and Studio Ninja list proposals or quotes, contracts, invoices, payment plans and scheduling. Pic-Time, Pixieset and ShootProof start with client galleries on a free plan, and Pixieset and ShootProof also list contracts.
Updated November 2026. Prices checked on each tool’s own page.
Picks by business style
If galleries come first
Pic-Time, Pixieset or ShootProof
Each starts with a free plan for client galleries.
If you want galleries and contracts in one place
Pixieset or ShootProof
Both list client galleries and contracts: Pixieset through Studio Manager, ShootProof on every plan.
How do the photography tools compare?
Scroll sideways to see every column.
| What you need | DubsadoSee plans (opens in a new tab) | HoneyBookSee plans (opens in a new tab) | Pic-TimeSee plans (opens in a new tab) | PixiesetSee plans (opens in a new tab) | ShootProofSee plans (opens in a new tab) | Studio NinjaSee plans (opens in a new tab) |
|---|---|---|---|---|---|---|
| Proposals and contracts | Yes | Yes | Not listed | Quotes and contracts in Studio Manager | Contracts | Quotes and contracts |
| Payment plans | Yes | Yes | Not listed | Payment schedules in Studio Manager | Not listed | Payment schedules |
| Client galleries | Not listed | Not listed | Yes | Yes | Yes | Not listed |
| Scheduling | Premier plan | Essentials plan and up | Not listed | Online booking in Studio Manager | Online booking add on, $6.99 a month | Appointment booking |
| Starting price | $35 a month | $29 a month, billed annually | Free plan | Free plan | Free plan | $16 a month |
| Free trial | 21 days of Premier | 30 days, no credit card | 30 days of Advanced features | Not listed | 14 days, no credit card | 7 days, no credit card |
How we compared them: we read each company’s own pricing and product pages on November 8, 2026. We did not run these tools ourselves, and no company reviewed or approved this page. Columns are alphabetical. “Not listed” means a feature was not on the pages we read, not that the tool lacks it.
The rest of the toolkit
Email list
Kit
Email lists and newsletters, free for up to 10,000 subscribers.
Free up to 10,000 subscribers; Creator from $33 a month; 14 day trial on paid plans
Paying second shooters
Gusto
Payroll for small teams, priced as a monthly base plus a fee for each person paid.
Simple plan $49 a month plus $6 per person
Portfolio site
Format
Portfolio websites for photographers, with client galleries on every plan.
Basic $10 a month billed annually, or $14 billed monthly; 14 day trial, no credit card
Pricing on your site
WedStay calculator
A pricing calculator from your own rates for your website, so couples see your price first. $99 once, included with Collective membership.
See the calculatorGuides in this toolkit
Questions vendors ask
What is the best CRM for wedding photographers?
There is no single best one; it depends on which job takes your time. Dubsado, HoneyBook and Studio Ninja list proposals or quotes, contracts, invoices and payment plans. Pic-Time, Pixieset and ShootProof start with client galleries, and Pixieset and ShootProof also list contracts. Prices are each company’s own, as of November 2026.
Do I need a separate gallery tool if I use HoneyBook or Dubsado?
Client galleries were not listed on HoneyBook’s or Dubsado’s pricing pages when we read them in November 2026, so a photographer using either one would add a gallery tool such as Pic-Time, Pixieset or ShootProof. All three list a free plan.
Which wedding photography tools have a free plan or trial?
Pic-Time, Pixieset and ShootProof each list a free plan for client galleries. HoneyBook lists a 30 day trial with no credit card, Dubsado a 21 day trial of its Premier plan, ShootProof a 14 day trial and Studio Ninja a 7 day trial.
The WedStay Collective
Be found by couples booking WedStay estates
The WedStay Collective is WedStay’s network of wedding professionals, listed alongside the estates couples book for their wedding weekend.
Sources, checked November 8, 2026
- Dubsado pricing, dubsado.com/pricing
- Format portfolio pricing, format.com/pricing-portfolio
- Gusto pricing, gusto.com/product/pricing
- HoneyBook pricing, honeybook.com/pricing
- Kit pricing, kit.com/pricing
- Pic-Time pricing, client delivery suite, pic-time.com/pricing/client-delivery-suite
- Pixieset Client Gallery pricing, pixieset.com/pricing
- Pixieset Studio Manager, pixieset.com/studio-manager
- ShootProof plans
- Studio Ninja pricing, studioninja.co/pricing
General information, not advice
This page is general information about software for wedding businesses. It is not legal, tax or financial advice, and WedStay is not a software reseller or consultant.
Prices, plans and features change often. Every figure here is the company’s own published figure as of November 2026, before taxes and payment processing fees; check its site before you sign up.
Every product named on this page is a trademark of its owner, named here only to identify it.
Last reviewed November 8, 2026.