If contracts and payments take your time
Dubsado, HoneyBook or Studio Ninja
Each lists proposals or quotes, contracts, invoices and payment plans on its own pricing page.
Vendor resources Wedding business toolkit
The wedding business toolkit: software for wedding vendors, compared
Quick answer
Most wedding businesses run on one client management tool for proposals, contracts and payment plans, then add what their trade needs: client galleries for photographers, timelines for planners, an email list and payroll for a team. Pick your trade below to compare the tools side by side, with prices checked on each company’s own page.
Updated November 2026. Prices checked on each tool’s own page.
For photographers: picks by business style
Showing photographers first. Pick another trade in the tabs above for its own picks and table.
Picks by business style
If galleries come first
Pic-Time, Pixieset or ShootProof
Each starts with a free plan for client galleries.
If you want galleries and contracts in one place
Pixieset or ShootProof
Both list client galleries and contracts: Pixieset through Studio Manager, ShootProof on every plan.
How do the photography tools compare?
Scroll sideways to see every column.
| What you need | DubsadoSee plans (opens in a new tab) | HoneyBookSee plans (opens in a new tab) | Pic-TimeSee plans (opens in a new tab) | PixiesetSee plans (opens in a new tab) | ShootProofSee plans (opens in a new tab) | Studio NinjaSee plans (opens in a new tab) |
|---|---|---|---|---|---|---|
| Proposals and contracts | Yes | Yes | Not listed | Quotes and contracts in Studio Manager | Contracts | Quotes and contracts |
| Payment plans | Yes | Yes | Not listed | Payment schedules in Studio Manager | Not listed | Payment schedules |
| Client galleries | Not listed | Not listed | Yes | Yes | Yes | Not listed |
| Scheduling | Premier plan | Essentials plan and up | Not listed | Online booking in Studio Manager | Online booking add on, $6.99 a month | Appointment booking |
| Starting price | $35 a month | $29 a month, billed annually | Free plan | Free plan | Free plan | $16 a month |
| Free trial | 21 days of Premier | 30 days, no credit card | 30 days of Advanced features | Not listed | 14 days, no credit card | 7 days, no credit card |
How we compared them: we read each company’s own pricing and product pages on November 8, 2026. We did not run these tools ourselves, and no company reviewed or approved this page. Columns are alphabetical. “Not listed” means a feature was not on the pages we read, not that the tool lacks it.
Compare tools for your trade
- PhotographersPicks, a side by side table and prices for photographers
- PlannersPicks, a side by side table and prices for planners
- FloristsPicks, a side by side table and prices for florists
- DJsPicks, a side by side table and prices for DJs
- Hair and makeupPicks, a side by side table and prices for hair and makeup artists
The rest of the toolkit
Email list
Kit
Email lists and newsletters, free for up to 10,000 subscribers.
Free up to 10,000 subscribers; Creator from $33 a month; 14 day trial on paid plans
Paying second shooters
Gusto
Payroll for small teams, priced as a monthly base plus a fee for each person paid.
Simple plan $49 a month plus $6 per person
Portfolio site
Format
Portfolio websites for photographers, with client galleries on every plan.
Basic $10 a month billed annually, or $14 billed monthly; 14 day trial, no credit card
Pricing on your site
WedStay calculator
A pricing calculator from your own rates for your website, so couples see your price first. $99 once, included with Collective membership.
See the calculatorGuides in this toolkit
Questions vendors ask
What software does a wedding business need?
Most start with one client management tool that holds proposals, contracts, invoices and payment plans, such as 17hats, Dubsado, HoneyBook or Studio Ninja. Photographers add a client gallery tool such as Pic-Time, Pixieset or ShootProof, planners may add software built for planning, and a business with a team adds payroll.
What is the cheapest CRM for wedding vendors?
Among the tools on this page, as of November 2026, Studio Ninja starts at $16 a month, HoneyBook from $29 a month billed annually, Dubsado at $35 a month and 17hats at $60 a month. Pic-Time, Pixieset and ShootProof have free plans for client galleries. Check each company’s page before you sign up, because prices change.
How were these tools compared?
We read each company’s own pricing and product pages on November 8, 2026 and compared them on the same rows: proposals and contracts, payment plans, client galleries, scheduling, starting price and free trial. Columns are alphabetical. We did not run the tools ourselves, and no company reviewed this page.
The WedStay Collective
Be found by couples booking WedStay estates
The WedStay Collective is WedStay’s network of wedding professionals, listed alongside the estates couples book for their wedding weekend.
Sources, checked November 8, 2026
- 17hats pricing
- Dubsado pricing, dubsado.com/pricing
- Format portfolio pricing, format.com/pricing-portfolio
- Gusto pricing, gusto.com/product/pricing
- HoneyBook pricing, honeybook.com/pricing
- Kit pricing, kit.com/pricing
- Pic-Time pricing, client delivery suite, pic-time.com/pricing/client-delivery-suite
- Pixieset Client Gallery pricing, pixieset.com/pricing
- Pixieset Studio Manager, pixieset.com/studio-manager
- ShootProof plans
- Studio Ninja pricing, studioninja.co/pricing
General information, not advice
This page is general information about software for wedding businesses. It is not legal, tax or financial advice, and WedStay is not a software reseller or consultant.
Prices, plans and features change often. Every figure here is the company’s own published figure as of November 2026, before taxes and payment processing fees; check its site before you sign up.
Every product named on this page is a trademark of its owner, named here only to identify it.
Last reviewed November 8, 2026.