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Vendor Resources
Maximize Your WedStay Listing
Everything you need to promote your listing, get more leads, and grow your wedding business.
Marketing Badges
Add our badge to your website to show you're part of The WedStay Collective
Choose your business from the list to generate your personalized badge embed code.
Where to Add Your Badge
Website Footer
Most common placement, visible on every page
"As Featured On" Section
Showcase credentials and affiliations
About Us Page
Build trust with potential clients
Partners/Affiliations Page
Highlight professional network
Social Media Templates
Ready-to-post content for Instagram, Facebook, and more. Just copy, paste, and share!
Instagram/Facebook
Post Template 1
Excited to announce I'm now part of The WedStay Collective! 🎉 If you're planning a wedding at an estate or private venue, WedStay connects couples with top-tier wedding pros like me. Check out my profile and let's create something amazing together! Link in bio.
Instagram/Facebook
Post Template 2
Why I love @thewedstay: They match me with couples who've already found their dream venue (estate buyouts, private properties) and are looking for wedding services. No more tire-kickers, just serious inquiries from engaged couples ready to book. 💍
Post Template 3
Just connected with an amazing couple through @thewedstay for their luxury estate wedding! If you're a wedding professional looking for qualified leads from couples planning premium venue buyouts, check them out. Worth every penny!
Instagram Story
Post Template 4
Proud member of The WedStay Collective! 🙌 Serving couples planning estate weddings & private venue celebrations. Swipe up to see my profile! [Link to: www.thewedstay.com/vendors]
TikTok
Post Template 5
Joining @thewedstay_ was a game-changer for my wedding business! 💼 Now I connect with couples planning luxury estate weddings who are actually ready to book. Check them out if you're a wedding pro! #WedStay #WeddingVendor #LuxuryWeddings
YouTube/General
Post Template 6
Featured on @thewedstay - The WedStay Collective for estate & private venue weddings! 🏰 If you're planning a wedding at a unique venue and need trusted professionals, browse The Collective. Quality over quantity! Link: www.thewedstay.com/vendors
Social Media Best Practices
Tag @thewedstay on Instagram/Facebook/YouTube or @thewedstay_ on TikTok so we can reshare your content
Use hashtags: #WedStay #LuxuryWeddings #EstateWedding #WeddingVendor
Include a link to your WedStay profile in your bio
Share real wedding photos from WedStay couples (with their permission)
Best Practices for Getting Leads
Optimize your listing with these proven strategies from top-performing vendors
Reply Fast, Win More
- Respond to inquiries within 4-8 hours (couples contact 5-10 vendors)
- Set up email notifications on your phone
- Use templates for common questions to save time
- Include your availability in first response
Optimize Your Photos
- Submit 15-25 high-resolution portfolio images to info@thewedstay.com
- Show variety: ceremonies, receptions, details, setups
- Include estate/outdoor venue work if you have it
- Our team curates and uploads all photos to maintain quality standards
Craft Your Story
- Highlight years of experience and specialties
- Mention notable venues you've worked at
- Include awards, certifications, or press features
- Explain your process and what makes you unique
Be Upfront About Pricing
- List clear starting prices (e.g., "Starting at $3,500")
- Explain what's included in your packages
- Mention if you offer payment plans
- Note travel fees if applicable to your service area
Subscribe to the WedStay Weekly
New WedStay locations, featured vendors, real weddings, and every new tool we ship across the website and app, delivered every week.
Frequently Asked Questions
How do I update my photos?
Email your high-resolution portfolio images to info@thewedstay.com. Our team will curate, optimize, and upload your photos to ensure the highest quality presentation. We handle all the technical details so you can focus on your business!
How do I see my leads?
You'll receive an email notification for every lead, so you can reply to the couple directly.
Is membership a subscription?
No. The WedStay Collective is one lifetime membership, paid once: $499, $199 for one of the first 25 charter seats, or $299 for one of the next 25. There are no tiers to change and no billing cycle. Vendors who were on a legacy monthly plan are being moved onto the lifetime membership at no cost.
Can I leave The Collective?
Yes, at any time, from your vendor dashboard. Change your mind within seven days of joining and you get a full refund, as long as no staff-delivered item (an audit, a strategy, a newsletter or blog feature) has been delivered yet. After that, leaving takes your profile off the site without a refund, and the profile is kept so you can come back later. Questions? Email info@thewedstay.com.
Do I need to add the badge to my website?
We strongly recommend adding our badge or a footer link to your website. It builds credibility, drives referral traffic, and helps us track your badge performance.
How many social posts should I make?
We recommend making 4 posts over your first month (one per week) using our templates. Vendors who actively promote their WedStay listing see 3x more profile views on average.