Your property. Our booking team.
Weddings by WedStay handles every wedding inquiry your property receives, from the first click to the final payment. No new software to buy, no sales team to hire, no follow-up burden. You keep your brand and your time. We run the wedding business.
15% commission on wedding bookings, 5% lower than Collection · Compare all partnership tiers
A complete wedding sales operation
Weddings by WedStay is not a listing upgrade. It is your dedicated wedding sales and operations team, included with your partnership.
Every Lead, Worked to Close
From first inquiry to signed contract: fast responses, nurturing sequences, follow-ups, and phone closing by a team that books weddings every week.
Payment Collection & Timelines
We collect deposits and payments, manage the full payment schedule, and chase nothing past due so you never have an awkward money conversation.
Financing for Couples
Qualified couples can split their booking into payments through our financing partner, which closes weddings that a lump-sum quote would lose.
Special Event Insurance
Event insurance for US domestic destinations on every booking, administered by us, with claim filing handled if anything ever goes wrong.
Security Deposit Handling
We hold, reconcile, and return security deposits, and we manage any damage conversations directly with the couple.
Contracts & Back-of-House
Booking contracts, logistics coordination, and all the operational paperwork that comes with hosting a wedding weekend.
Suggested Vendor Lists
Couples get curated vendor recommendations from The WedStay Collective, including your preferred vendors when you share them with us.
Post-Booking Support
Every question between booking and wedding day comes to us first: guest counts, timelines, arrival details, and property rules.
Quarterly Strategy
Regular strategy sessions on pricing, positioning, and demand for your market, so your property earns what it should.
What happens to every lead
This is the exact journey each inquiry takes once it reaches WedStay. Your couples get a concierge-level experience, and you get complete confidence nothing slips through.
An inquiry arrives
From your WedStay listing, the calculator on your own website, or an email you forward to us. Every lead lands in the same managed pipeline and is logged the day it arrives.
We respond fast and qualify
Couples hear back quickly with accurate pricing and real answers. We qualify budget, dates, and guest count so your calendar only holds serious inquiries.
We nurture and close by phone
Follow-up sequences keep warm couples engaged, and our team closes on the phone. Financing is offered where it helps a couple say yes.
Contract, insurance, and deposit
We handle the booking contract, place special event insurance, and collect the deposit. You get a confirmed wedding on your calendar without touching paperwork.
Payments and coordination through the big day
We manage the payment schedule, answer every couple question, coordinate vendors and logistics, and handle security deposits and any claims afterward.
“Handing our wedding inquiries to WedStay gave us our weekends back. We spend our time on the property and our guests, our brand stays exactly ours, and the bookings keep coming without us hiring anyone or learning new software.”
What couples say about booking with us
This is the experience your leads receive the moment they reach WedStay.
“We found our dream estate in Tuscany through WedStay and the entire experience was flawless. The team helped us coordinate everything from guest accommodations to recommending local vendors. The pricing transparency alone saved us months of back-and-forth.”
“We just booked our Tulum villa through WedStay and the process was so smooth. Transparent pricing, easy booking, and we found our photographer and caterer through their vendor collective.”
“I DMed WedStay on TikTok after seeing their reel and within 24 hours had a full list of properties in my budget. Insanely fast response. Even though we're still deciding, the experience has been top tier.”
Put your pricing calculator on your own site
The same calculator that powers your WedStay listing, embedded on your website. Couples who find you directly get instant pricing, and those inquiries route straight to our booking team.
Request your snippet
Ask your WedStay contact or email info@thewedstay.com. We generate a snippet unique to your property, in a light or dark theme to match your site, and can send it straight to your web person with install instructions.
Paste it on your weddings page
One copy-and-paste. Works on WordPress, Squarespace, Showit, Wix, and custom sites, and we provide a script-free version for builders that strip code. Most installs take about five minutes and need no developer.
We confirm it is live
Once installed, activity from your website appears in our analytics the same day. We verify the calculator renders correctly on your site and that inquiries are attributing to your domain.
- Couples on YOUR website get an instant, accurate estimate for your property
- Every inquiry flows directly to the WedStay booking team, priced and verified
- You see nothing to manage: no forms to check, no inbox to monitor
Get a lead somewhere else? Forward it.
Any wedding inquiry that reaches you directly, whether by email, social media message, or a phone conversation, just forward it to us with your property name in the subject line. It is logged the same day and handled by the same team, on the same terms.
info@thewedstay.comReceived a call or an in-person ask? Send us the couple's name and contact details and we take it from there.
Wedding landing page best practices
Your own website is often a couple's first impression. These six practices are what we see converting across the portfolio.
A dedicated /weddings page
Give weddings their own URL on your site instead of a paragraph on the homepage. It focuses your message and gives couples, and search engines, a clear destination.
Lead with the property set for a ceremony
Your hero photo should show the wedding, not the rental: the lawn with an arch, the terrace set for dinner. Couples need to picture their day in the first second.
Capacity and lodging above the fold
Guest capacity, bedrooms, and how many people can stay on site are the first questions every couple asks. Answer them before anyone scrolls.
Make the calculator your primary call to action
An instant estimate beats a contact form every time. Place the embedded calculator prominently and let it do the qualifying for you.
Show real weddings
Photos from actual events at your property, with a testimonial or two, outsell any stock gallery. Ask us for reviews couples have left about your property on WedStay.
Answer the practical questions
A short FAQ on noise rules, vendor access, parking, and rain plans saves email rounds and builds trust with planners.
WedStay Signature builds and runs it for you
Our top tier includes a website built, optimized, and managed by WedStay: design, SEO, search visibility, and conversion, all executed in service of your brand, not ours. If deeper integration and support sounds right for your property, let's talk.
Book your onboarding call
We'll walk through your property, generate your calculator snippet, and get your first inquiries flowing within days.
Let us handle every inquiry
Move to Weddings by WedStay: a lower 15% commission, and our team runs your entire wedding sales funnel from any source.