Owner playbook Event addendum checklist
Event addendum checklist for vacation rental owners
Go through each item with the couple before they sign, and write your terms on the lines. An event addendum sits alongside your rental agreement and puts the event terms in one place.
This is a checklist, not a contract. It lists what to cover, not what to say. Have a local attorney review your event addendum before you use it.
1. Guest cap
- The most event guests allowed on the property
- The most guests staying overnight
- Whether vendors and staff count toward the cap
2. Music cutoff
- The time amplified music ends
- Where speakers may be set up
- Who turns the music down if it runs late
3. Insurance proof
- The event liability policy the couple buys, and the date proof is due
- Whether the policy names you as an additional insured
- Certificates of insurance from vendors working on the property
4. Deposit terms
- The damage deposit amount
- What the deposit covers
- When and how it comes back
5. Vendor arrival and exit times
- The earliest time vendors may arrive
- The time every vendor and rental item must be gone
- Areas vendors may use, and areas that stay off limits
6. Cleanup
- What the couple’s team clears on the night
- What the cleaning crew handles the next day
- Where trash, recycling and decor go
7. Parking
- Where guests, vendors and shuttles park
- Areas that stay clear, such as the road and neighbors’ driveways
- Who directs cars on the day
8. Damages process
- A walkthrough with photos before and after the event
- How damage is reported and how repair costs are worked out
- The deadline for settling any claim against the deposit
General information for vacation rental owners, not legal advice. Local rules and listing site policies vary, so check them for your property. From the WedStay owner playbook at thewedstay.com/host-weddings-at-your-vacation-rental.