Stop Second-Guessing Your Vendor Decisions
Choose from our curated network of estate wedding specialists. Every vendor pre-vetted, every match proven perfect.
The 6-Step Selection Process
Follow this proven framework used by 19,000+ couples to build the perfect vendor team for your estate wedding.
Define Your Needs
Start with venue capacity and style. A 200-guest estate wedding needs different vendors than an intimate 30-person celebration.
Your venue choice drives everything else.
Find your venue first →Check Estate Experience
Ask how many private property weddings they have done. Estate venues have unique logistics - loading zones, power requirements, permits.
Every WedStay vendor has completed 50+ estate weddings.
Browse estate specialists →Review Past Celebrations
Request full wedding galleries, not just highlight reels. You will see how they handle weather challenges, timeline pressure, family dynamics.
Our vendors share complete portfolios with 19,000+ real weddings.
Verify Coordination Skills
Estate weddings require vendor collaboration. Your photographer needs to work with your planner, your caterer with your lighting team.
WedStay vendors already know each other - they have worked together.
Lock Peak Dates Early
Top estate vendors book 12-18 months out for summer Saturdays. Secure your first-choice vendors before touring venues.
Our vendors offer priority booking for WedStay couples.
Check availability now →Trust Your Instinct
After checking experience and references, go with vendors who get your vision. You will spend 10+ hours with these people on wedding weekend.
Chemistry matters as much as credentials.
Every vendor in our network has passed this 6-step vetting process. We have done the hard work for you.
Browse Pre-Vetted VendorsCategory-by-Category Selection Guide
What to ask, when to book, and red flags to avoid for every vendor category. Based on 19,000+ estate weddings.
Wedding Photographers
Key Questions to Ask:
How many estate weddings? Full gallery access? Second shooter included? Raw file delivery timeline?
🚩 Red Flags:
Refuses to show full galleries. No estate experience. Unclear licensing terms. One-person operation with no backup.
Wedding Planners
Key Questions to Ask:
How many private property events? Vendor relationships? Timeline management process? Day-of staff count?
🚩 Red Flags:
No estate venue experience. Unclear scope of services. Poor communication response time. No established vendor network.
Videographers
Key Questions to Ask:
Filming hours included? Drone coverage? Highlight reel + full video? Turnaround time?
🚩 Red Flags:
Highlight-only packages. No backup equipment. Single videographer for multi-day events. Unclear editing rights.
Catering Teams
Key Questions to Ask:
Estate kitchen experience? Equipment provided? Staff-to-guest ratio? Menu tasting included?
🚩 Red Flags:
No portable kitchen capability. Vague pricing structure. Limited dietary accommodation. No liability insurance.
Floral Designers
Key Questions to Ask:
Large installation experience? Weather backup plans? Setup timeline? Post-event removal included?
🚩 Red Flags:
No portfolio diversity. Cannot handle your guest count. Unclear weather contingencies. No installation crew.
DJs & Musicians
Key Questions to Ask:
Estate sound experience? Equipment redundancy? MC services? Setup time required?
🚩 Red Flags:
Single sound system (no backup). No estate venue experience. Rigid playlist control. Unclear power requirements.
Hair & Makeup
Key Questions to Ask:
On-site capability? Team size? Trial session included? Hours covered? Touch-up availability?
🚩 Red Flags:
No trial offered. Unclear arrival time. Solo artist for large party. No weather-proofing expertise.
Lighting & Decor
Key Questions to Ask:
Generator capability? Installation timeline? Design consultation? Weather alternatives?
🚩 Red Flags:
No estate power experience. Single-day installation only. Unclear removal process. No weather backup.
Transportation
Key Questions to Ask:
Fleet size? Backup vehicles? Route scouting? Coordination with planner?
🚩 Red Flags:
No backup vehicles. Unfamiliar with estate access roads. Rigid scheduling. No coordination experience.
Cake & Desserts
Key Questions to Ask:
Delivery timing? Setup included? Refrigeration needs? Tasting appointments?
🚩 Red Flags:
No delivery/setup service. Unclear allergy protocols. Limited design flexibility. No refrigeration plan.
The Order Matters
Book in this sequence: Venue → Planner → Photographer → Videographer → Caterer → Florals → Everything Else. Your planner helps coordinate all subsequent bookings and often has preferred vendor relationships.
Start With Your VenueVendor Selection Questions Answered
Every question we have heard from 19,000+ couples choosing estate wedding vendors. Real answers, no fluff.
Still Have Questions?
Our vendor network is here to help. Every specialist offers free consultations to discuss your specific estate wedding needs.
Start Browsing Vendors